Shop committee meeting¶

11 Feb 2012

• Attendance: William W; Marc F.; Carmen; Justin; Ned; Paul; Tom K; Tom A.
• Facilitator: Ned
• Notes: William, Marc (last few minutes)

Actions (Also listed in the notes)¶

• Potential Action: deferred Contact CJ about multi locks (deferred until this becomes an issue)
• Action: completed modify new workstand desk to allow rolling/storage, lower clamps since casters will raise it too high (complete 2-19-2012, – TK, AG, MF)
• Action: build 3 more workstand desks w/ volunteer time. Get cost approved by council. Build at vol. night.
• Action: get 3 more desks (donated) from CJ. Get them reserved and take 1 at a time so we don’t need to store unused ones?
• Action: completed Ask Jeff G about slot in safe and about lighting time frame & cost. (Marc). Safe is a higher priority than lights. (called Jeff 2-21-2012. He is looking forward to spending time at FR this summer, will contact MF about working on the safe in next few days. Did not spend on lights, had them donated. MF and JG working out possible cost to install lights)
• Action: in progress order compressor nozzle replacement parts (Nozzle placed in next QBP order 2-13-2012 – CG. Changed it to just ordering a replacement lever 2-17-2012-WW)
• Action: find air space and flow needs for server, call Dell
• Action: completed document and communicate the model of the server (Dell PowerEdge 1800 support.dell.com/support/edocs/systems/pe1800/en/index.htm – Ned)
• Action: in progress inventory new parts and update out of date price list (Carmen) (updates completed 3-10-12, CG will bring to shop)
• Action: completed Get damaged tools replaced by Park (Marc) (Order placed 2-17-2012, parts will ship to shop. Cost $38 – MF)
• Action: Contact ACE hardware for donation of tools. Provide them with list of charities we have donated bikes to in the past (Tom A)
• Action: person to inventory tools in the shop (Tom K)
• Action: in progress Get $/sq.ft. quote from CJ to store more bikes (Marc) (Andrea says this could be a good idea, email sent to Mike Gable 2-21-2012 – MF)
• Action: in progress New donation slips with 501©3 number? (also updated with official name, MF will bring to shop)
• Action: completed Revise sign-in sheet to remove email (done 2-15-2012, available in two formats on forms page, 25 of each at shop 2-19-2012 – MF)
• Action: print more paper (William)

Landlord Tenant¶

• Not heard much from CJ
• They fixed the door so not an issue (See prev. email about topic)
• Recap the key policy & CJ gate key from summer
  • We need to keep up to date on key access list
  • ask for a multi-lock chain for the gate (like what contractors do a construction sites)
• Notify CJ Spring hours so the know when to lock the gate
• Toilet seat was broken but now is taken care of
• Potential Action: Contact CJ about multi locks

Work Stands¶

• no casters yet because need reinforcement
  • Use 2×4′s
• More desks? —> Ask Brian
• Marc likes these stands & desks
  • Likes tools space
  • Can have space to store personal bags, especially if we install hasps
  • need some wheels because they are heavy and hard to move around by lifting
• Ned:
  • Concern it is too hight & coasters are even higher
  • Make some stands that are shorter
• Justin:
  • How many do we need?
  • Do not need to replace all we have
• Marc: idea is to make a couple if we like them
• Paul: For attaching casters, mount on side, bolt through plate on the inside

Teaching space/truing stands¶

• Blay made a nice wall mount bike clamp
  • Maybe use that for class instructions
• Paul: make a teaching space where truing stands are now
• Ned: Jeff G has lamps for the back of the shop, but not sure time frame for installation.
• Action: Contact Jeff G about lamp tiem frame & cost for lamps.
• Ned: what about making new storage for everything currently under the truing stand work bench?
• William: classroom setting provision for classes — need to be able to teach a class on wheel truing
• Tom: coasters on the truing table? Spray paint white board?
• Ned: hinge for bard to drop down
• Paul: frame for the stands
• William: don’t need to change existing stands. Wall is attached to the work bench.

Stands & desks¶

• Marc: Less mobile stands. Put stands at desks.
• Ned: don’t fit at the desks.
• Marc: Can find a way to make it work.
• Purchased 2 work stands and said they were tools. Should we order more? Ask council?
• Carmen add something in the back for stands but keep bench in place
• Ned: Not make a project that will impede opening
• Marc:
  • Action — build 3 more w/ volunteer time. Get cost approved by council. Build at vol. night.
  • Action — get 3 more desks (donated) from CJ
    • Get them reserved and take 1 at a time so we don’t need to store unused ones?
• Marc: additional desk for truing or place truing onto existing desks?

Front Area¶

• New counters since old were damaged
• had to replace computer, old failed
• Tom K donated a new LCD & stand, mouse, keyboard
• have a safe and maybe slot it for drop safe
  • we have a key and combo
  • bolting somewhere?
  • Who knows combo?
• how to do petty cash?
  • existing methods may need to be reconsidered
• Where to mount the safe?
  • Frame it under computer monitor?
• Action: Ask Jeff G about slot (Marc). Safe is a higher priority than lights.
• 2 People with access → both are treasurer roles

Computer¶

• computer database to replace existing bike binder and departed bikes binder

Compressor¶

• better seals so ti gets pressure faster and holds pressure
• replace parts for nozzle
• Action: order compressor nozzle replacement parts

Sign in desk¶

• Paul: advocates making a sign-in desk at corner of display cases

CMU server¶

• keep @ CMU past spring opening
• need to make space in the cabinet
• expensive and on all the time, need to take care of it
• Action: find air space and flow needs for server, call Dell
• Action: document and communicate the model of the server (Ned)
  • Dell PowerEdge 1800 support.dell.com/support/edocs/systems/pe1800/en/index.htm

Inventory¶

• Action: (Carmen) inventory new parts and update out of date price list
• Estimated #’s to IRS for year end? See Brian
• Action: Get damaged tools replaced by Park (Marc)
• Action: person to inventory tools in the shop (Tom K)
• Inventory sheet of what we need each year
• How many wraps do we have/need?
• Action: Contact ACE hardware for donation of tools. Provide them with list of charities we have donated bikes to in the past (Tom A)

Opening the shop in the spring?¶

• Last year shop had to put up with storing positive spin bikes
  • Communicate with programming committee to require sponsor to provide space, or FR could rent additional space & not use the shop
• Create deadline for getting youth bikes out
• Action: Get $/sq.ft. quote from CJ to store more bikes (Marc)
• Sign-in sheets: are we going to change it?
• Action: New donation slips?
• Action: print more paper (William)
• Date of resuming hours? Not discussed – but this was set as the week after March 3rd, back when hours were first reduced – link
• Discussion about reduced hours this year, due to lack of staff

• Ned noted that there have long been issues with having adequate staff and that there were a few unpleasant situations last year when would-be shop users confronted volunteers who were present to do something else (say, prepare for a mobile bike repair session) and were hostile that the shop wasn’t going to open.
• Paul noted that users themselves have to take initiative to staff the shop and that should be a response to the attitude Ned encountered. More recruitment can help.
• Carmen noted that the shop (mostly, sales of bikes, some new parts and donations) paid the costs of Free Ride last year, and reducing hours will have a negative effect on revenues. Also asked what might happen with Wednesdays, is there enough staff for that session? Action item: Communicate with the responsible committee re: Wednesday night.
• Ned proposed an as-possible Thursday night session – users would be encouraged to check to see if there is adequate staff before going to the shop.
• No conclusion was reached, the discussion can be continued.