General Meeting¶

Date: 19 Feb. 2012
Location: Free Ride shop. 214 North Lexington Street, Pittsburgh

Assignment of roles:¶

• Facilitator: Ned
• Note-taker: Marc
• Stack-taker: Aryn

General Meeting Procedure and Consensus Process:¶

• Was reviewed

Attendance and Determination of Council Membership:¶

• Council members and effective date of council membership:

Marc Ford, January 14, 2012
Aryn Gaslowitz, January 14, 2012
Carmen Gong, January 14, 2012
Tom Keogh, February 15, 2012
Will Wedler, February 11, 2012
Caroline Savery, February 19, 2012
Tom Armstrong, February 19, 2012
Ned Schmidgal, February 19, 2012
Andrea Chiotti, February 19, 2012

All Council Members are Present, total nine (9) persons.

• Non-Council Volunteers:

Mike Cornell
Chris Evans

Quorum and Meeting Opening:¶

• Based upon the above attendance, quorum was determined to be five (5) persons. More than 5 persons are present. Meeting was opened at 1:24 pm.

Agenda Review and Time Limits¶

• Full Agenda. No items added.
• No items removed, initially. Ultimately, restructuring was moved to the next meeting due to time constraints.
• Time limits were set for discussions, and meeting end time was set as 3:30 pm.

Meeting-Specific Agenda Items:¶

Treasurer Roles: 20 minutes (expanded to 90 minutes)
Restructuring: 30 minutes (moved to next meeting)
Calendar: 5 minutes
Youth Program Proposal: 10 minutes (changed to a reportback, will be addressed in subsequent meeting)

Standing Agenda Items:¶

Next Meeting Date: 5 minutes
Reportbacks: 5 minutes each for Programming and Shop

Meeting-Specific Agenda Items¶

Treasurer Responsibilities and Authorities¶

After discussion, the following proposals were made:

Proposed,¶

that a new volunteer role or position be created, effective immediately, as follows:

• Title: Treasurer Manager.
• Number of Positions: Two or more, as designated by the Council.
• Term: One year.
• Approximate monthly commitment: 5 hours
• Prerequisites: Be a keyholder and provide three forms of contact to the Council.
• Methods and Specifics: Refer to the Treasurer manual.
• Responsibilities:

A. Monthly Responsibilities:

1. Pay bills and expenses and perform tasks due monthly, including paying bills for rent, internet, instructors, and others as may be required for Free Ride operations.
2. Organize a paper trail and report to the Council via email and/or in person the following:
   • What is due in the next month and who will perform the task
   • What was done in the last month and who performed the task
   • How the Treasurer Managers’ time on these tasks was spent in the past month

B. Annual Responsibilities:

1. Pay bills and expenses and perform tasks due annually, including filing taxes and the BCO-10 form and updating the names of the Board of Directors on forms, and others as may be required for Free Ride operations.
2. Organize a paper trail and report to the Council as denoted above, for the year.

C. General Responsibilities:

1. Be a signer on the Free Ride account.
2. Collect register receipts on a regular basis.

• Recall or Replacement: Treasurer managers may be recalled or replaced by the Council as necessary if determined not to be fulfilling the requirements of the position.

Proposal had consensus, all nine (9) council members voting to approve. No blocks or stand-asides. Andrea expressed hesitation with the recall/replacement portion of the proposal and asked that it be modified at an upcoming meeting to be more specific.

Proposed,¶

that within one week, an account be established for Free Ride, and the cash receipts in the cash box be deposited in that account.
Proposal had consensus, all nine (9) council members voting to approve. No blocks or stand-asides.

Proposed,¶

after discussion and consideration of five council members, that Mike Cornell and Carmen Gong be designated as Treasurer Managers for 2012, effective and installed immediately.
Proposal had consensus, all nine (9) council members voting to approve. No blocks or stand-asides.

Proposed,¶

after the above discussion, that Ned Schmidgal, Will Wedler, and Tom Keogh may assist the Treasurer Managers as they may require, and together may form a Finance Committee to that end only.
Proposal had consensus, all nine (9) council members voting to approve. No blocks or stand-asides.

Restructuring¶

• Deferred as noted above. First step at next meeting is to determine level of commitment to this process.

Calendar¶

• Open Shop: It was discussed that due to staffing needs, Thursday night Open Shop could be announced as an “as possible” or “as available” session – that people should call first before coming to the shop. In response, Tom K volunteered to staff these evenings, and since he does not yet know how to work the register, FR could announce it will be open, but that sales will not be possible. This met no opposition. Ned will mark this on the blog and google calendar. Tom K will make a door sign.
• Classes: Classes will not be held in March. See reportbacks.
• Sunday: This day can be used to schedule social events as desired, such as Staff-Only Open Shops, Socials, etc. Initiative for scheduling these events shall rest with individuals.

Youth Program Position¶

• At next meeting AC will seek Council approval to have the Outreach and Youth Program Coordinator positions approved for the next year.

Standing Agenda Items¶

Set Meeting dates/times¶

• Next meeting is Saturday March 3rd at 5pm at the Free Ride Shop, 214 North Lexington Street, Pittsburgh. Main agenda item is restructuring as outlined in the agenda for the present meeting, but which was not addressed due to time constraints. The meeting is being held in two weeks instead of a month in order to address this item.

Guests’ proposals¶

• None

Requests for keys¶

• None

Committee Reportbacks¶

• Shop Committee: Recent Shop Committee meeting notes are available on crabgrass. Shop business is being addressed but no big changes or events to report.
• Programming Committee:
  • Andrea reported back that it is time to hire people for Youth EAB programs and this will be a proposal at the next meeting.
  • Andrea circulated invoices from youth programs and will make them available to council members to view.
  • Caroline reported back that no classes will be held in March and there will be fewer classes this year, there were too many last year.
  • Instructors for adult classes and youth programs are needed this year. This will be addressed at an upcoming meeting.
• WTQF Committee: No reportback, but see above regarding staffing Wednesday night shop.

Reportbacks of respect issues¶

• None

Action Points:¶

• Blog Update about calendar and Thursday nights (Ned)
• Door sign about calendar (Tom K)
• Expanded Schedule begins Saturday, March 3rd (N/A)
• Youth Programming Coordinator and Outreach positions proposal for upcoming meeting (Andrea)
• Establish Account by February 27th (Carmen, Mike, Brian Sink as needed)
• File BCO-10 form (Treasurer Managers)
• Provide meeting notes on Free Ride letterhead (Marc)
• Announce next meeting via crabgrass (Marc)

Visiting Training¶

• None

Close meeting time: 3:37 pm¶

Meeting Partial Attendees:¶

Jeff Krueger
Steve Janofsky