Free Ride Council » Meetings agendas and Notes » Agenda

Location: shop
Time: 10:00am
Date: sat. 21 june ’14

• 1 Open Meeting
• 1.1 Assemble the group
• 1.2 Assignment of roles
• 1.3 Attendance
• 1.4 Process
• 1.5 Quorum
• 1.6 Review Agenda
• 2 Meeting-Specific Agenda Items
• 2.1 Topics and Proposals
• 3 Standing Agenda Items
• 3.1 Set Meeting dates/times for three months out
• 3.2 Guests’ proposals
• 3.3 Review staffing levels
• 3.4 Review mentoring of volunteers
• 3.5 Committee Reportbacks
• 3.6 Reportbacks of respect issues
• 4 Review Action Points (add to throughout meeting)
• 5 Close meeting

Open Meeting¶

Assemble the group¶

Assignment of roles¶

• Facilitator
• Note-taker
• Stack-taker

Attendance¶

Would any of you prefer to remain off the record? Would intros be helpful?

• Council members and dates of effective membership (refer to requirements):
• Free Ride Bicycle Project Members:
• Other Attendees:

Note: List partial attendees and time entered/left if possible/known

Process¶

Anyone new? If so, explain how our general meetings and consensus process function

• Agenda (wiki beforehand, review at start of meeting), Facilitation, Stack, Note-taking
• Hand signals – raise hand, thumbs, twinkle, point of process triangle, direct response
• Everyone in attendance is welcome to voice input.
• Based on twinkles, thumbs, head nods and conversation, we will sense when we are nearing consensus and form a proposal on which to vote.
• Collective Council members vote on proposals.

Quorum¶

Will council members please raise hands now. If quorum is present, open meeting.

• Note Time:

Review Agenda¶

• Anyone need to add anything?
• Any of these items resolved, can be removed?
• Set time limits and proposed meeting end time (can consider removing agenda items if necessary)
• Is it necessary to get a partial report-back from a committee as part of a meeting-specific agenda item?
• Is it necessary to set meeting dates and times before diving in?

Meeting-Specific Agenda Items¶

• Budget
  • Review info that was sent ahead of the meeting
• Bike database update
  • Pros/cons of going to the database for bike info
• QBP with Bike Pgh
• Class situation
• FFS situation

Topics and Proposals¶

• Multiple youth orgs…

Standing Agenda Items¶

Set Meeting dates/times for three months out¶

Next meetings are:

• Next month’s meeting set last time
• Month after’s meeting (should’ve been set last time, but wasn’t)
• Need to set meeting date and time for month after above.

Guests’ proposals¶

Review staffing levels¶

Review mentoring of volunteers¶

Committee Reportbacks¶

(Can skip those not current/relevant)

• Finance
• Wimmin, Trans, Queer and Femme
• Shop
• Programming
• Communications

Reportbacks of respect issues¶

Review Action Points (add to throughout meeting)¶

• Designate someone to briefly summarize our doings in newsletter to volunteers, blog, maybe other newsletter subscribers
• Designate specific person to obtain/deliver copy of key if needed
• Add future meeting dates/times/places, 3mo. ahead if possible
• Get notes posted
• Consider making a crabgrass task list

Close meeting¶

• Note time: