Free Ride Council » Meetings agendas and Notes » Agenda

Location: Free Ride
Time: 10 AM
Date: 21 november 1015

• 1 Open Meeting
• 1.1 Assemble the group
• 1.2 Assignment of roles
• 1.3 Attendance
• 1.4 Process – Let’s invest extra time in this! (—NS)
• 1.5 Quorum
• 1.6 Review Agenda
• 2 Meeting-Specific Agenda Items
• 2.1 Topics and Proposals
• 2.2 Visiting Training Sessions
• 3 Standing Agenda Items
• 3.1 Set Meeting dates/times for three months out
• 3.2 Guests’ proposals
• 3.3 Committee Reportbacks
• 3.4 Reportbacks of respect issues
• 4 Review Action Points (add to throughout meeting)
• 5 Close meeting

Open Meeting¶

Assemble the group¶

Assignment of roles¶

• Facilitator
• Note-taker
• Stack-taker

Attendance¶

Would any of you prefer to remain off the record? Would intros be helpful?

Need to review applications & verify who’s voting this term! (—NS)

• Council members and dates of effective membership (refer to requirements):
• Free Ride Bicycle Project Members:
• Other Attendees:

Note: List partial attendees and time entered/left if possible/known

Process – Let’s invest extra time in this! (—NS)¶

Anyone new? If so, explain how our general meetings and consensus process function

• Agenda (wiki beforehand, review at start of meeting), Facilitation, Stack, Note-taking
• Hand signals – raise hand, thumbs, twinkle, point of process triangle, direct response
• Everyone in attendance is welcome to voice input.
• Based on twinkles, thumbs, head nods and conversation, we will sense when we are nearing consensus and form a proposal on which to vote.
• Collective Council members vote on proposals.

Quorum¶

Will council members please raise hands now. If quorum is present, open meeting.

• Note Time:

Review Agenda¶

• Anyone need to add anything?
• Any of these items resolved, can be removed?
• Set time limits and proposed meeting end time (can consider removing agenda items if necessary)
• Is it necessary to get a partial report-back from a committee as part of a meeting-specific agenda item?
• Is it necessary to set meeting dates and times before diving in?

Meeting-Specific Agenda Items¶

Topics and Proposals¶

• Explore alternate (warmer) spaces for winter and schedule next meetings
• Address situation with keys
• Review proposals from wednesday night staff
• Review charity efforts
  • Thomas Merton raffle winner was selected. Need to contact the winner & coordinate bike build.

Visiting Training Sessions¶

• Review staffing and volunteer changes

Standing Agenda Items¶

Set Meeting dates/times for three months out¶

Next meetings are:

• Next month’s meeting set last time – CHANGE TO SUNDAY AT RRD?
• Month after’s meeting set last time
• Need to set meeting date and time for month after above.

Guests’ proposals¶

- Vote on Volunteer EAB work night (Tuesday after class)
- Youth night once a month, issues with credentialing, discuss
- Community Bicycle Program
- More frequent meetings for decision making
- Kids bikes program with Lizzy’s Bikes
- New bike rack?

Committee Reportbacks¶

(Can skip those not current/relevant)

• Finance
• Wimmin, Trans, Queer and Femme
• Shop
• Programming
• Communications

Reportbacks of respect issues¶

Review Action Points (add to throughout meeting)¶

• Designate someone to briefly summarize our doings in newsletter to volunteers, blog, maybe other newsletter subscribers
• Designate specific person to obtain/deliver copy of key if needed
• Add future meeting dates/times/places, 3mo. ahead if possible
• Get notes posted
• Consider making a crabgrass task list

Close meeting¶

• Note time: