07jan2012meeting

Assign roles:

  • Facilitator
  • Note-taker
  • Stack-taker

Anyone new? If so, Explain how our general meetings function

  • Agenda (wiki beforehand, review at start of meeting), Facilitation, Stack, Note-taking
  • Hand signals – raise hand, thumbs, twinkle, point of process triangle, direct response
  • Everyone in attendance is welcome to voice input.
  • Based on twinkles, thumbs, head nods and conversation, we will sense when we are nearing consensus and form a proposal on which to vote.
  • Collective Council members vote – will council members please raise hands now. If quorum is present, open meeting.

Open meeting time:

Attendance (would any of you prefer to remain off the record? Would intros be helpful?)

Council members:

Non-Council Volunteers:

Other Attendees:

Review Agenda

  • Anyone need to add anything?
  • Any of these items resolved, can be removed?
  • Set time limits and proposed meeting end time (can consider removing agenda items if necessary)

Meeting-Specific Agenda Items

Topics and Proposals

  • Council membership and requirements discussion
  • Overall budget and how to oversee committee budgets

Standing Agenda Items

Set Meeting dates/times for three months out. Next meetings are:

  • Next month’s meeting set last time
  • Month after’s meeting set last time
  • Need to set meeting date and time for month after above.

Guests’ proposals

Requests for keys

Is person a council member and/or significant to staffing shop? Is person present? Is person vouched for? Vote. Assign action point to copy and arrange receipt of key.

Committee Reportbacks (can skip those not current/relevant)

  • Wimmin, Trans, Queer and Femme Committee
  • Shop Committee
  • Program Committee
  • Staffers
  • Finance and 501c3
  • Communications Committee
  • Anti-Oppression
  • Fix-for-Sale

Reportbacks of respect issues

In 2010 retreat, we consensed to provide time in general meetings for attendees to disclose problems they have had with being on the receiving end of disrespect, harassment, etc. in the shop and collective. This is not the venue all people would choose, but it may be right for some.

Action Points (add to throughout meeting)

  • _____________ someone to briefly summarize our doings in newsletter to volunteers, blog, maybe other newsletter subscribers
  • _____________ designate specific person to obtain/deliver copy of key
  • Add future meeting dates/times/places, 3mo. ahead
  • Get notes posted

Visiting Trainings

at the 2010 retreat, folks talked about tacking respect/anti-oppression trainings to the end of general meetings, when possible. occasional.

Close meeting time:

 
beaktreats
2012-01-04

2 Agenda Topics:

1. FR needs to discuss who will be the new President, Secretary, and Treasurer and update the list of Board Members (council members). When FR files it’s 990 (tax documents), FR will have the opportunity to update it’s Officers and Board Members with the government.

According the government, the Officers are as follows: President – Morgan, Secretary – Brian, Treasurer – Rachel. Since Brian is the new Treasurer, that one is easy. Rachel e-mailed Morgan in early January 2012 to recommended he contact the Council about whether he’s willing to be the President for the next tax year (if FR wants him). Rachel will no longer be on the Board as an Officer or a Member (so please remove me – thanks!)

Rachel is pretty certain that independent contractors with FR can be Officers. We originally thought they couldn’t be. It would be good to check on this, but it’s unlikely that anyone at FR makes enough money for it to matter.

2. Although FR is a tax-exempt organization, it is not SALES TAX exempt. Rachel tried to do this application but FR did not have enough documentation of how many classes it gave away for free, discounted, etc. and a lot of other things. Brian has a copy of the sales tax-exempt application, and FR should decide if it wants to pursue exemption for the NEXT tax year.

Brian also has a copy of the BCO-10 application (required to register FR as a non-profit in the state of PA), and that application should be completed with the help of our new CPA (entirely different person than our regular accountants) as soon as possible.
 
   
freeyerself
2012-01-12

I want to add an agenda item of discussion: discussing the idea of the programming committee (consisting of all paid instructors of any Free Ride classes) breaking away from Free Ride and forming their own for-profit co-operative, which would return Free Ride to an entirely volunteer run model. Let’s discuss: how might this split cost Free Ride, how might it benefit Free Ride? What problems does Free Ride NEED to address this year? How might this split address that? What problems would such a split create? Are there other, better or less energy-intensive ways to make necessary changes?

For folks who want to read about my own drafting of the issues and idea for a for-profit teacher’s co-op, you can read this: docs.google.com/document/d/1CwrhwwEqIND...

~Caroline