Sign-in sheet

a draft of the sheet we'll ask people to sign upon entering the shop, and a place for discussing changes to its contents

This is your chance to add your suggestions to what should or shouldn’t be on the sign in sheet.

Why we’re adding it to the process of checking into the shop: original issue presented here, and results of the council meeting where the issue was discussed is here.

The sheet itself is here.

Reasoning for content of first draft:

  • Name
  • Time in/Time out is mainly to help calculate time volunteering.
  • Member and $2/(n/a) are a reminder and opportunity to address how the shop user is giving back, if nec.
  • Use of shop and plans if volunteering are to give us a checkpoint to be sure that volunteers are actually volunteering, and also supplies details for the items on the line above.
    • Choose from: W,V,S,O for Working, Volunteering, Shopping, Other
    • Can put more than one thing down if somebody is both shopping and volunteering for example.
  • Toolbox We didn’t really discuss why we’d need this. Not a huge deal since people ask if they need them and it’s easy to ask for collateral. Maybe a reminder to get that collateral back, maybe a slight incentive to return the toolbox with the same contents as borrowed.
  • Comments if we have room.

Please feel free to give suggestions if you think something should be added, or to discus other thoughts about what’s there. If you do want to add something, please help me out with the formatting – I found fitting it all in to be a challenge.

 
amy2
2009-11-10

Maybe there should be a place to check off for being at least 16, with a footnote about needing a guardian?
 
 
will
2009-11-10 2009-11-10

I’m not sure if we need the toolbox thing. I’d like to have as few things to fill out as possible. I’d also like the keep the member/paid thing friendly sounding if possible. Maybe just, M or V for Member or Visitor. The comments section could be where we put special notes like having a guardian or what volunteer stuff was done.
 
 
Mark
2009-11-11

I’m having some second thoughts about the sign-in sheet although I think we should still give it a trial run to see how it works. We don’t want to make things too bureaucratic…I never liked the pointless sign-in sheet at the gym, for instance. And the time-in/time-out isn’t really going to be used if they’re already filling out hours on the separate volunteer sheet at the end of the night. Also, are we planning to keep all these sign-in sheets in a binder somewhere or is the greeter somehow going to check them against the volunteer sheets at the end of the night?

I think the original purpose here was to make things easier on the greeter — we should keep that in mind when we re-evaluate this after some time.
 
   
amy2
2009-11-11

Mark,

The whole idea of a sign-in sheet does leave me somewhat ill at ease too. (Both when I think of requiring people to deal with it, and thinking of having to sign it when I’m using the shop.) After dealing with the intensity of the shifts those kids tore through, though, I feel pretty urgent that I need some help in trying to keep the shop a positive place to be in alot of ways. Maybe what I need is to make this list out just for me to check off when I’m dealing with people who seem to be taking advantage, or have a history of it. Because I know I’ll get flustered and forget to address something that really needs to be addressed.

I do want to address your thoughts about the time-in/time-out issue though. The reason I included it was because these kids were coming in at 6:45, leaving at 8:50 and signing up for 4 hours of volunteering hours. (That’s after spending it working on their own and each other’s bikes, making a mess of the shop and creating some other problems.) I felt that if the time had to be written down, then one, you couldn’t estimate an earlier start time, at least not earlier than the last person who signed in, and the end time would be right there when they log volunteer hours in the member log. Something to check when/if things get fishy.

I think the idea of the sheet wasn’t so much for posterity but for the process it will initiate at the front desk between the greeter and the person entering the shop. (And hopefully more mindfulness about details like time and that volunteers need to be giving something back to freeride, not just their to friends or themselves.) I suppose we could keep a few in a binder, I don’t know, a couple weeks worth? But mainly I was envisioning recycling them pretty quicly after they’d served their purpose. (I’m trying to think of why I might want to look back at an old one, but I’ll mull that over for a bit.)

Thank you for weighing in on this – I’m really conflicted about the whole thing, and it helps to hear people say what they’re thinking rather than leaving me to just imagine it. (Is there an emoticon for paranoia/self-deprecation?)