jan-5-2010-comm

January 5, 2010 Communications Committee Meeting

In attendance: Will, Chris, and Jess.

Agenda

  • Next meeting January 19th
  • Tasks for next meeting
  • Council & Committee Communication
    • No items discusseed
  • Shop Communication
    • Database system
    • Internet
    • Shop Computer
    • Forms need printing
    • Volunteer night task organization
    • Staffing manual summary (moved to the wiki)

Next meeting January 19th

  • 7 PM at the Lawrenceville Crazy Mocha.

Tasks for next meeting

  • TBD

Council & Committee Communications

No items discussed.

Shop communications

Database system

  • Chris is still in contact with Ohio City Cycles regarding a possible collaboration on a database project.
  • Chris recommends implementing and testing the SF Bike Kitchen’s program once a computer is in the shop.

Internet

  • Will is still awaiting a reply from GTech regarding sharing their wireless.

Shop Computer

  • During this Sunday’s volunteer day (January 10th) we will prepare a place for the computer near where the water cooler currently stands.
    • A hole needs to be made to run cables.
  • The computer will ideally be boxed in or otherwise secured to prevent theft.
  • Although the internet is not yet available, it will be good to move ahead for the sake of making progress.
  • Important information can be transfered to the computer until the internet is available.

Forms need printing

  • Will is going to print the donation receipt form.

Volunteer night task organization

New volunteer night task organization

  • The goal is to have set weeks in the month when tasks will always be completed.
  • Once made it needs to be prominently displayed in the shop so not to be lost
  • There need to be explanations for the more involved tasks
  • Put thoughts and tasks on the page linked above

Staffing manual summary (moved to the wiki)

Staffing Maual Wiki

  • Will moved the staffing manual to a wiki where it can be easily viewed, updated, and printed.
  • A link has also been put in the working space on the front page.

World Communication

Email lists

Email Lists Overview

  • Will would like to reorganize the current email addresses.
  • It would be good to use the @freeridepgh.org domain
  • This domain could be routed to our gmail and sorted using filters to get the email to the appropriate folders and people.

Newsletter

  • Will has created a template to be used for newsletters through Wordpress.
  • Will made a page on the Free Ride website where people can sign up for the newsletter or email various committees.
  • Jess brought up the desire for a table of contents for the newsletter to make it more reader friendly. This would be similar to the one used in Bike PGH’s newsletter.

Web page changes

Collaboration Page

  • Will has created a one-stop page for those who want to get involved with Free Ride.
  • This can funtion as a central communication point for all shop, committee, and council related involvement.
    Now on the webpage for those who want to get involved.