Council agenda for 21 june 2014

Free Ride Council » Meetings agendas and Notes » Agenda

Location: shop
Time: 10:00am
Date: sat. 21 june ’14

Open Meeting

Assemble the group

Assignment of roles

  • Facilitator
  • Note-taker
  • Stack-taker


Would any of you prefer to remain off the record? Would intros be helpful?

  • Council members and dates of effective membership (refer to requirements):
  • Free Ride Bicycle Project Members:
  • Other Attendees:

Note: List partial attendees and time entered/left if possible/known


Anyone new? If so, explain how our general meetings and consensus process function

  • Agenda (wiki beforehand, review at start of meeting), Facilitation, Stack, Note-taking
  • Hand signals – raise hand, thumbs, twinkle, point of process triangle, direct response
  • Everyone in attendance is welcome to voice input.
  • Based on twinkles, thumbs, head nods and conversation, we will sense when we are nearing consensus and form a proposal on which to vote.
  • Collective Council members vote on proposals.


Will council members please raise hands now. If quorum is present, open meeting.

  • Note Time:

Review Agenda

  • Anyone need to add anything?
  • Any of these items resolved, can be removed?
  • Set time limits and proposed meeting end time (can consider removing agenda items if necessary)
  • Is it necessary to get a partial report-back from a committee as part of a meeting-specific agenda item?
  • Is it necessary to set meeting dates and times before diving in?

Meeting-Specific Agenda Items

  • Budget
    • Review info that was sent ahead of the meeting
  • Bike database update
    • Pros/cons of going to the database for bike info
  • QBP with Bike Pgh
  • Class situation
  • FFS situation

Topics and Proposals

  • Multiple youth orgs…

Standing Agenda Items

Set Meeting dates/times for three months out

Next meetings are:

  • Next month’s meeting set last time
  • Month after’s meeting (should’ve been set last time, but wasn’t)
  • Need to set meeting date and time for month after above.

Guests’ proposals

Review staffing levels

Review mentoring of volunteers

Committee Reportbacks

(Can skip those not current/relevant)

  • Finance
  • Wimmin, Trans, Queer and Femme
  • Shop
  • Programming
  • Communications

Reportbacks of respect issues

Review Action Points (add to throughout meeting)

  • Designate someone to briefly summarize our doings in newsletter to volunteers, blog, maybe other newsletter subscribers
  • Designate specific person to obtain/deliver copy of key if needed
  • Add future meeting dates/times/places, 3mo. ahead if possible
  • Get notes posted
  • Consider making a crabgrass task list

Close meeting

  • Note time:

Email about a bike buildathon:

Original Message -——-

Subject: Re: Youth bike build for local church
Date: Wed, 4 Jun 2014 08:59:08 -0400
From: dawn williams
To: Alecia Shipman
CC: William Wedler , freeride_council

Thank you Alecia! I look forward to working with everyone on this event!
William, Thank you for your help in coordinating. I’ll contact you for updates .
Alecia, I will certainly keep you in the loop! As you know, bringing this idea to the table excited us all and we appreciate all your effort in doing so! Thanks again!

On Jun 3, 2014, at 10:23 PM, “Alecia Shipman” wrote:

Thank you for following up Will! Please also include Dawn Williams , ccd here, in all communication as well.
While we are both members of the Health and Wellness Ministry organizing the event on Saturday, July 19th at Mount Ararat Church, Dawn is the point of contact for the event, all details and logistics.

On Tuesday, June 3, 2014, William Wedler wrote:

Hey Council,

On Monday, Alecia Shipman (included as CC in this email) stopped by asking if we could do another kids bike build. In the past, she represented the August Wilson center and did a great job as liason. This time, she is looking to have a kids bike giveaway as part of an event that her church is doing. Here are the details (from my memory, so this needs to be confirmed):

Requesting 20-40 youth bikes (more is better of course)
They will be given away July 18th
Alecia can coordinate a couple of pickups storage of the bikes ahead of the event
Alecia can coordinate volunteer to come to the shop to assist with the bikes (but mainly just cleaning them and making them look really nice…I don’t know if any promises were made about mechanics skills)

Does this seem like something that we can support? Does a request for 20-40 kids bike conflict with anything at this time in the summer?


Sent from my mobile device. Please excuse the brevity, as well as any typos.